Offering Time to Flash to the couples you host
For your team, it’s one more poster to put out while laying the tables. For the couple, it’s every photo their guests take. Here’s how to make it part of your weddings.
When to mention it to the couple
At the viewing or when the contract is signed, as you go through what’s included. One line in your brochure or quote is enough to put it on the map.
“To collect your guests’ photos, I’d suggest Time to Flash: a QR code on the tables, everyone photographs the evening on their own phone, no app needed, and you discover everything the next day, like a film you’ve sent off to be developed.”
If you’re giving them your partner code, present it as a gift from the venue.
The settings to recommend
The couple create their event themselves with your code. These settings work for a wedding:
Number of shots
8 to 10 per guest for a one-day wedding, 12 for a wedding over two days. Fewer shots means more carefully chosen photos.
Top-up
Switch it on (1 to 5 extra photos): it is offered automatically to any guest who has used up their shots. The constraint at the start, the excitement at the end.
Reveal
The next day around 11 am, for the “retelling last night” effect, or a week later for the postcard effect. Never during the party.
Co-hosts
The couple can add a best man, a maid of honour or someone close: they see the photos before the reveal and can quietly hide some.
Your team’s role
- Put out the QR codes while laying the tables: one table card per table, plus the entrance, the bar and the toilets.
- Display the guest Wi-Fi password next to the QR code if the mobile signal is weak in the room.
- Let the head waiter or the DJ know: an announcement on the mic at the start of dinner makes all the difference.
On the day
Thirty seconds on the mic at the start of dinner, from the DJ, the best man or the maid of honour:
“Tonight, you’re the photographers. Scan the QR code on your table: you each have 8 photos, not one more. So make them count. We’ll discover them all together tomorrow.”
After the wedding
Review before the reveal
Between the end of the party and the reveal, the couple (and their co-hosts) are the only ones who can see the photos. They hide what might embarrass someone, not what isn’t pretty.
Download the full album
The photos stay online for six months after the reveal, then they are deleted (the couple are warned by email beforehand). Advise them to download everything on the very first day.
Get prints made
Paper prints can be ordered straight from the album. It’s often the guests’ photos that end up on the wall.
A guest’s photo shows your venue alive, in the middle of the party. If you’d like to reuse some for your marketing, ask the couple’s permission first (and that of anyone recognisable).
What can go wrong
A guest can’t scan the code
They scan with the phone of the person next to them, who sends them the link by message: the link works exactly like the QR code.
A QR code app on Android
Tell guests to scan with their phone’s camera, not with a QR code app: those apps open the page in a mini browser where the shutter button doesn’t respond. If it happens, a button offers to open the page in Chrome.
Weak signal in the room
Put the guest Wi-Fi password next to the QR code, or check the mobile coverage during the technical visit.
The checklist
- Introduce Time to Flash to the couple
- Pass on the code if they’d like it
- Check the couple have printed their QR codes
- Have the guest Wi-Fi password ready
- QR codes put out while laying the tables
- Announcement on the mic as dinner starts
- Ask the couple’s permission before reusing any photos
The QR poster with the couple’s names
A poster for the tables, ready to print.
Create the poster →For the coupleThe host’s guide
Seven chapters to get every guest joining in: pass it on to them as it is.
Read the guide →timetoflash.fr/en/pro/guide/lieux-de-reception