Supporting your couples with Time to Flash
You’re already coordinating the big day: Time to Flash slots into it in ten minutes. Here’s when to bring it up, how to set it up and what to plan so that every guest joins in.
When to mention it to your couples
When you plan the photo and entertainment timeline, two to three months before. It’s a question couples rarely think to ask themselves, and that’s where you make the difference.
“To collect your guests’ photos, I’d suggest Time to Flash: a QR code on the tables, everyone photographs the evening on their own phone, no app needed, and you discover everything the next day, like a film you’ve sent off to be developed.”
If you’re giving them your partner code, say so: “It’s on me.”
Creating the event together
Two ways to do it: you pass the code on to the couple, who create their event in a few minutes; or you create it for them and add them as co-hosts. Either way, these are the settings that work for a wedding:
Number of shots
8 to 10 per guest for a one-day wedding, 12 for a wedding over two days. Fewer shots means more carefully chosen photos.
Top-up
Switch it on (1 to 5 extra photos): it is offered automatically to any guest who has used up their shots. The constraint at the start, the excitement at the end.
Reveal
The next day around 11 am, for the “retelling last night” effect, or a week later for the postcard effect. Never during the party.
Co-hosts
The couple can add a best man, a maid of honour or someone close: they see the photos before the reveal and can quietly hide some.
One week before
- Print the QR codes: one table card per table, plus the bar, the entrance and the toilets (the best scan rate of the evening).
- Prepare the poster with the couple’s first names using our generator.
- Brief the DJ, the best man or the maid of honour on the announcement.
- Have the couple write their reveal message while they still have time.
- Check the venue’s mobile signal or Wi-Fi.
On the day
The QR codes are in place before the guests arrive. At the start of dinner, thirty seconds on the mic is all it takes:
“Tonight, you’re the photographers. Scan the QR code on your table: you each have 8 photos, not one more. So make them count. We’ll discover them all together tomorrow.”
- Take the first photo yourself and show it around: the game becomes real.
- Check that the children and teenagers have scanned: they often take the best photos.
After the wedding
Review before the reveal
Between the end of the party and the reveal, the couple (and their co-hosts) are the only ones who can see the photos. They hide what might embarrass someone, not what isn’t pretty.
Download the full album
The photos stay online for six months after the reveal, then they are deleted (the couple are warned by email beforehand). Advise them to download everything on the very first day.
Get prints made
Paper prints can be ordered straight from the album. It’s often the guests’ photos that end up on the wall.
What can go wrong
A guest can’t scan the code
They scan with the phone of the person next to them, who sends them the link by message: the link works exactly like the QR code.
A QR code app on Android
Tell guests to scan with their phone’s camera, not with a QR code app: those apps open the page in a mini browser where the shutter button doesn’t respond. If it happens, a button offers to open the page in Chrome.
Weak signal in the room
Put the guest Wi-Fi password next to the QR code, or check the mobile coverage during the technical visit.
The checklist
- Suggest Time to Flash to the couple
- Create the event or pass on the code
- Print the QR codes and the poster
- Brief the DJ or the best man
- Prepare the reveal message
- QR codes in place before guests arrive
- Announcement on the mic as dinner starts
- First photo, children and teenagers
- Review by the couple
- Reveal and message to the guests
- Download of the full album
The QR poster with the couple’s names
A poster for the tables, ready to print.
Create the poster →For the coupleThe host’s guide
Seven chapters to get every guest joining in: pass it on to them as it is.
Read the guide →timetoflash.fr/en/pro/guide/wedding-planners